Microsoft 365 One Note Part4

You can see where we can change just the way that our page looks. For example, if you want to change the color of the page, you can do so here. The page style. For those of you who like having lines on the page, you can do that just with one click right there. I do not believe there is a way to make that the default option, unfortunately, so you do have to change it for each new page.

 

The next thing I want to mention is here. Password protection. This is going to sound a little weird, but you cannot password-protect a notebook. You can only password-protect a section. That’s just something to keep in mind. I also just have to very quickly throw out there — for those of you out there who are looking at this application because you want to store your passwords, I would very strongly discourage you.

 

I taught a while ago on one password, which is the application that I have very, very strongly recommended. It does take some time to set up, but it is worth it as far as our security options. Back to the class. If you want to password-protect a section, you just basically go to whichever section it is that you want. For example, if I want to password-protect my dinner recipes, I can go up here to Password Protection, and I can click right here to protect the current section.

 

There are no requirements, but you do need to know, as it says here, you cannot recover your password, so make sure you can remember it. Just one thing that you should know is that you do need to remember to lock it again once you’re done with it.

 

The next feature is yet another really impressive feature of OneNote, which is the ability to collaborate with others. This is amazing for students of any different type, for business professionals who are working with business professionals, It’s a really phenomenal thing. You can even use this, if you wanted to, for a synced shopping list for your family.

 

In order to do this, what you’re going to do if you’re going to go up here to File. Look here. We have Share. At this point, you can see here we have a few different ways that we can share notebooks with people. For example, I can invite other people to also work on this notebook. If I do that, let’s just show you what's going to happen. We’re just going to have to type in their email addresses, put in a little message. As you can see here, there’s an option to allow them to edit it.

 

Then click the Share button. The other options that we have. You can copy a View Only link to the notebook. Also, you can copy a View and Edit link to the notebook. That would be where you’re just going through your own email service or maybe sending it out to someone through something like a text message. That’s where you’d use those options, or, in the case of the Mac, Send Message or Send PDF.

 

A PDF — obviously, it’s going to be kind of a locked thing, but this feature right here, the ability to have others work with you right on it, is very, very impressive, and, I think, for a lot of you, could be a major feature that you end up using. By the way, you can also do that if you look up here at the top right of my screen. You can see here we have the ability to share the notebook. We have those same options right here as well.

 

If you do collaborate with others, it will just let you know changes that have been made and date and time stamps. At this point, I’d like to throw a quick tip at you. It is a little specific, but it’s for those of you who are Mac users.

 

I would like to remind you that you have a feature built into your Mac that really makes this application awesome, which is Dictation. This is a feature that’s been in the Mac Operating system for several years now. If you are not sure if you have it turned on, just go into System Preferences. From there, you can go into Keyboard.

 

This is for those of you who are up-to-date. In Keyboard, it’s here under Dictation.  I have it turned on in my other account. On this account, I had it turned off.

 

Make sure you have that turned on, and then you can figure out what your shortcut key is. In my case, I have to hit the Function key twice. That way, when I’m here in my document, if I double-tap the Function key, I can just talk, and you’ll see that it translates words into text. Period. Next paragraph. I can also, of course, dictate punctuation when it gets it right. Tuition when it gets it right. Anyway, it’s better than what we had when I was a kid. I’ll put it that way. Another tip I thought I would just throw out there.

 

If you’re ever in this application and you make a mistake, like you accidentally delete something, just always remember that on a Mac it’s Command-Z. On a PC, it’s Ctrl+Z, but that’s the shortcut to Undo.

 

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